The check-in hours for the 13 and 14 of November are:

  • 13 November : 16:00 – 18:00
  • 14 November : 8:00 – 9:00

Please come in advance to avoid the crowds at the entrance of our conference.

Name badges must be worn at all times during the conference.


Special rates for accommodation are offered by our hotel partners. If you are interested, please contact them directly to book a room with the specific discount code (more information).

Insurance and Liability

Participants are strongly recommended to take adequate cover for health, travel and private liability insurance. The organisers cannot accept any liability for loss or damage of properties, injuries, unexpected events, non-appearance of specific speakers, programme changes.


The official language of the conference will be English. No simultaneous translation will be provided.

Internet Connection

Wi-Fi access will be available during the whole conference.


Entry into France

Passports and Visas

France is a member of the Schengen Area. Citizens from all Schengen Area member countries are allowed to cross internal borders without being subjected to border checks. However, all Schengen Area citizens have an obligation to carry their passport or identity card with them.
France is also a member of the European Union but, even if you are a EU citizen, we recommend you take your passport with you as a personal identification document.
Some foreign nationals may need a visa to travel to France. Please contact the French Embassy or French Consulate in your country for further information, or visit the French Ministry of Foreign Affairs website:
Please note that you must apply for a French visa well in advance, typically three months before the date of your travel.
Please consult the Embassy of France in your country for the updated France Visa requirements!

Official Invitation Letter

Apart from the general documentation required when applying for your visa, you might need additional documents such as an invitation letter. If so, please contact the organisers at Please note that the organisers will not pay for any expenses incurred by supplying these letters. Please also note that the organisers will not provide notarized invitation letters and will not act as an intermediary with foreign authorities.


About France and Nantes


Get the weather forecast for Nantes and its surrounding area here.


The Euro is the official currency of France.

Time zone

Nantes is located in the Central European time zone (CET); ie 1 hour ahead of Greenwich Mean Time (GMT +1).


France operates on a 230V supply voltage and 50Hz. There are two associated plug types: types C (two round pins) and E (two round pins and a hole). You might need a travel adaptor.

Bus & Tram

Buses and trams in Nantes are operated by the TAN network. They are quite efficient and easy to use. Bus/tram tickets can be individually purchased online, by smartphone, or from bus (but not tram) drivers and at tram-stop ticket machines. They’re valid for one hour after being time-stamped. For further information, please visit
To book a taxi, please call:


Useful telephone numbers and contacts

Please take note that the international dial code for France is +33. You might need to add it when you type a French number on your phone.

Emergency numbers

  • 112 is the European emergency phone number, available everywhere in the EU, free of charge.
  • Ambulance: 15
  • Police: 17
  • Fire department: 18
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